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Administrative Coordinator
Job Description
Provides administrative support to the assigned organization using standard office equipment, corporate systems, processes, policies and procedures. Back up for the ERS employee training data base and training records. Performs requisition and purchase order duties and assists with tracking customer orders and resolving customer issues. Ensures effective control, distribution, traceability, retention and retrievability of documents (e.g., procedures, plans, manuals and drawings) and quality assurance records.
Job Duties/Tasks/Responsibilities
- Performs various administrative tasks.
- Back up to ordering office, uniform and safety supplies items.
- Assists with expense reports.
- Prepares, submits and tracks purchase requests / purchase orders to sub-vendors and suppliers.
- Back up for completing and processing purchase requisitions for parts and equipment needed for the facility.
- Data entry and systems tracking for vendor payment processing.
- Works with Accounts Payable and Procurement to ensure smooth, timely purchases, receipts and associated documentation.
- Assists with tracking orders from customers and delivery logs. Assists with ensuring products are delivered on time and according to customer requirements.
- Assists with resolving customer issues and concerns in a timely manner.
- Ensures implementation of the Records Management System (i.e., receives, validates, processes, distributes, files and retrieves quality-related records), which contributes to smooth company operations.
- Maintains Document Control policies, procedures and forms on the intranet ensuring current versions are posted.
- Maintains a computer database/network for the control and distribution of documents.
- Receives, processes, distributes, files, reproduces and retrieves documents.
- Tracks biennial reviews of procedures to ensure procedures are consistent with the latest changes in regulatory requirements.
- Assists preparers of documents released to Document Control to ensure requirements are met (e.g., correct document formatting).
- Works independently referring unusual problems to the document control manager.
- Performs office support functions such as filing, matching invoices, data entry in Oracle, handling correspondence, preparing reports and specific projects as departments directed.
- Assists with obtaining quotes from vendors. Places orders as needed.
- Assists Health & Safety with safety card tracking for ERS groups. Provides quarterly update for each department.
- Performs setup for visitor/customer visits and plans special events as directed by management.
- Performs other duties as assigned.
- Strong multitasking skills
- Strong time management skills
- Advanced computer skills, including Microsoft Office
- Strong written and verbal communication skills
- Ability to prioritize workload
- Ability to lift and carry up to 10 pounds; reach below shoulder
- Ability to use hands to accomplish tasks as assigned
- Ability to sit, stand, and walk
- Ability to perform highly repetitive motions with fingers, hands, wrists, and shoulders
- Ability to effectively communicate; speaking, reading, understanding, writing and hearing clear English; pass audiogram in hearing conservation program as required by location
- Basic math and computer skills; mechanical ability
- Ability to read small text, documents, and procedures
- Ability to perceive depth and adjust focus
- Ability to see close and distance, basic colors/shades, and peripheral vision
- Basic hand/eye coordination; ability to manipulate packages
- Ability to work inside an office
- Ability to work alone, work with others, and perform under deadline pressure
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Apply Online at: jobs.energysolutions.com
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Equal Opportunity and Accessibility Statements
EnergySolutions is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, sex, color, race, creed, national origin, sexual orientation, marital status, protected veteran status, political belief, disability that does not prohibit performance of essential job functions or any other characteristic protected by federal, state, or local law.
We also take affirmative action to offer employment and advancement opportunities to all applicants, including minorities, women, protected veterans, and individuals with disabilities. If you d like more information about your EEO rights as an applicant please click here to download more information.
Accessibility Statement
EnergySolutions, is committed to working with and providing reasonable accommodation to applicants with physical or mental disabilities. Applicants with a physical or mental disability, who require reasonable accommodation for any part of the application or hiring process, may e-mail their request to recruitment@energysolutions.com for assistance. Determinations on request for reasonable accommodation will be made on a case-by-case basis.
*Note: Please do not send your resume to this e-mail address as it will not be forwarded. All resumes must be submitted by applying for a specific position through EnergySolutions job search.
