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Office Manager

Charlotte, NC 28226

Posted: 10/17/2024 Industry: EnergySolutions Nuclear Services Job Number: 1598

Job Description

Summary:  Responsible for managing the day to day financial and human resources functions of a project including, but not limited to, billing, assisting with collections, payroll, management of employee human resources records.  Provide assistance to employees, customers, other organizational units and external contacts. This role includes activities of accounting, payroll, and HR principles and procedures.

Essential Functions:
  • Provide assistance for employees and managers involved in project support activities. 
  • Oversee billing, payroll, and human resources functions on site.
  • Interface with company and customer management to ensure that project support functions operate within company standard practice and procedures and contract provisions.
  • Process site payroll in accordance with company deadlines.
  • Provide assistance in relations to any payroll questions from respective field employees.
  • Manage timekeeping and payroll functions of the project and ensure that these functions are performed within company policy.
  • Create and manage all customer invoices with related support, and assist with collections.
  • Assist with procurement activities, as needed.
  • Maintain communication with the corporate accounting, payroll, and human resources and customer’s corresponding groups.
  • Provide the required human resources function for site employees in accordance with corporate human resources policy and procedure.
  • Maintain all required internal controls related to the functions listed above.
  • Ability to physically climb stairs, balance on scaffolding, access small, confined spaces and

Technical Skills:
  • Must be familiar with general administrative, payroll, human resources and accounting concepts and be able to apply standards and practices and procedures to routine tasks; must be proficient in the use of office software programs including company payroll and accounting systems as well as customer systems.
  • Strong analytical ability and written and verbal communication.
  • Proficient knowledge of MS Excel, MS Word, MS Outlook and database applications.

Behavioral Skills:
  • Demonstrate a motivation to provide fast, accurate and complete customer service at all times to all employees and management.
  • Ability to maintain confidentiality and handle sensitive material.
  • Ability to apply organizational skills when given a project; ability to handle multiple projects simultaneously to meet deadlines.
  • Must be able to motivate and manage individuals to accomplish departmental goals.
  • Use resources effectively to generate solutions; take initiative when resolving problems.

Physical Requirements:
  • Ability to physically climb stairs, balance on scaffolding, access small, confined spaces and work in excessive heat and/or cold environments due to site visits.
  • Ability to sit for prolonged periods of time.
  • Ability to type on a keyboard.
  • Ability to converse over a telephone.
  • Ability to work in office and perform in corporate environment.
  • Ability to lift 25 pounds.

Education:  Bachelor’s degree in Accounting, Finance or Business Management required; equivalent experience considered at the discretion of management
Experience:  Five to seven years prior experience required; equivalent experience considered at the discretion of management.

Special Requirements:
  • Must be willing and able to travel to customer sites within NC, SC, and VA for extended periods of time.
  • Must meet and abide by all customer requirements, including policy and access requirements.
  • May require ability to be badged at customer sites, including, but not limited to, U.S. commercial nuclear and non-nuclear power plants.

EnergySolutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, disability status, protected veteran status, or any other characteristic protected by law.

Apply Online at: jobs.energysolutions.com
 

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About Charlotte, NC

Ready to embark on a new career adventure? Explore our job opportunities in and around Charlotte, North Carolina, where the Queen City's vibrant energy meets Southern charm. Known for its dynamic job market and diverse industries, Charlotte offers endless growth possibilities for professionals seeking new opportunities. Discover the city's rich history at the Levine Museum of the New South, catch a show at the Blumenthal Performing Arts Center, or immerse yourself in nature at the stunning Freedom Park. Indulge in the region's famous barbecue joints, explore the NASCAR Hall of Fame, or cheer on the Carolina Panthers at the Bank of America Stadium. Join us in Charlotte and unlock a world of career possibilities in this bustling city with a small-town feel.

Equal Opportunity and Accessibility Statements

EnergySolutions is an affirmative action/equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, sex, color, race, creed, national origin, sexual orientation, marital status, protected veteran status, political belief, disability that does not prohibit performance of essential job functions or any other characteristic protected by federal, state, or local law.

We also take affirmative action to offer employment and advancement opportunities to all applicants, including minorities, women, protected veterans, and individuals with disabilities. If you d like more information about your EEO rights as an applicant please click here to download more information.

Accessibility Statement

EnergySolutions, is committed to working with and providing reasonable accommodation to applicants with physical or mental disabilities. Applicants with a physical or mental disability, who require reasonable accommodation for any part of the application or hiring process, may e-mail their request to recruitment@energysolutions.com for assistance. Determinations on request for reasonable accommodation will be made on a case-by-case basis.

*Note: Please do not send your resume to this e-mail address as it will not be forwarded. All resumes must be submitted by applying for a specific position through EnergySolutions job search.

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